Who are we?

We are Portobello Conversations (trading name of Portobello Management Limited), and we are collecting your data and reviewing and storing it. We want to tell you what information we will be keeping about you, why we will keep this information, how long we will keep it and what we will use it for – with your consent.

Your information

The information we collect is what you choose to provide to us. This can include:

• Your name;

• Your address;

• Your telephone number;

• Your email address;

• Your feedback and comments;

• Any additional information you choose to provide.

How information about you will be used

We complies with its obligations under the General Data Protection Regulation (GDPR) by keeping your personal data up to date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring appropriate technical measures are in place to protect personal data.

We do this by:

• Storing your data on a secure database which can only be accessed by appropriately trained staff.

• Only sharing your data with Portobello Conversations.

• Keeping your personal data for no longer than reasonably necessary and only retaining your data for the period of the planning and post consent process.

• Removing your personal data from our database and erasing it from our records once the planning process has been completed.

Will anyone else get to see your information?

If you have provided feedback via this website or other feedback mechanisms, this response may be reproduced, either in summary or verbatim, in a document for the London Borough of Merton Council, which will set out details of the community consultation that has been undertaken. However, these responses will be anonymised, so that personal details will never be provided in conjunction with feedback responses.

We will not pass on your personal data to third parties without first obtaining your consent.

When will we contact you?

• The personal details you provide us via this website or other feedback mechanisms, may be used to keep you updated about the proposals. We may do this by letter, telephone or email.

• We may contact you regarding any feedback that you have provided about the proposals via this website or other feedback mechanisms.

What rights do you have over the information we hold on you?

At any point while we are in possession of your information you have the right to:

• Request a copy of the information we hold on you.

• Rectify any information which we may hold which is incorrect or inaccurate.

• Ask for the information we hold about you to be erased from our records.

• Where certain conditions apply, you have the right to limit the type of information we are processing about you.

• You have the right to object to certain types of processing such as direct marketing.

• In the event that we refuses your request to access the information we hold on you, we will provide you with a reason as to why.

If your data is to be used for something other than what we have already covered here.

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this and how to opt in. 

What is the legal basis for processing your personal information?

For the processing of your information to be lawful under GDPR, will be seeking your consent to use your data via a tick box opt in consent form.

What if you change your mind about the consent you have given?

You have the right to change your mind at any time about the consent you have given, please contact us.

Cookies

• Similar to other commercial websites, this website uses a technology called “cookies” and web server logs to collect information about how the website is used.

• Cookies are small text files that are saved on to the hard drive of your computer when you visit a website. Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the operators of the website.

• Information gathered through cookies and web server logs may include the date and time of visits, the pages viewed, the time spent on the website and the number of visitors to different parts of a website.

• The table below explains the cookies used on this website and the reasons for their use.

CookieNameDescription

Cookie: Cookie acceptance
Name: CookiesAccepted
Description: This cookie is used to record if a user has visited this website previously and therefore is not shown the cookie banner message. To withdraw your consent after accepting this cookie, delete the CookiesAccepted cookie. Find out how at www.aboutcookies.org

Cookie: Google Analytics
Name: _utma _utmb _utmc _utmz
Description: These cookies are used to collect information about how visitors use our site, which we use to help improve it. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Cookie: Session cookie
Name: JSESSIONID
Description: This is a Session-specific cookie for identification.

Cookie: Squarespace
Name: Crumb
Description: This works with JSESSIONID to prevent cross-site request forgery.

Cookie: Squarespace
Name: Secureauthtoken
Description: This is the main token dropped on SSL to identify the unique ID of the member account.

Cookie: Squarespace
Securedirect
This cookie is dropped on non-SSL connection for the purpose of redirecting to SSL.

Cookie: Squarespace
Name: SS_MID
Description: This cookie identifies a unique visitor. No visitor information is stored except a unique ID dropped on visitors to the site.

Cookie: Squarespace
Name: ss_cid
Description: This is cookie is used to identify a unique user for Squarespace Metrics. The value assigned is a random GUID, and no personally identifying information is associated with this cookie. It’s purpose is to determine uniqueness of the user (unique visitor). This cookie expires after 2 years.

Cookie: Squarespace
Name: ss_cvisit
Description: This cookie is used to identify a user’s session (visit). The value assigned is the timestamp of the initial page view for a session. This does not collect personally identifying information. This cookie expires after 30 minutes.

Cookie: Pingdom
Name: PRUM_EPISODES
Description: This Cookie is for tracking performance (page load time, etc). Same bucket as Google Analytics with regard to anonymous monitoring.